P-018 Personal Information Forms-FDM

Date of Issue:  1997/09/03
Revision Date:  1999/09/30; 2014/02/25

Forms Required:  

  • FD- 022 – FDM Information Form
  • P-014 Employee Status Change Form

PURPOSE: 

To provide Fire Service Operational Support with the required personal information on all members for use during times of emergency and updating personal equipment records in FDM (Fire Department Management) System. 

OBJECTIVE:

To ensure updated personnel information is readily available for use during times of emergency.

SCOPE:

This policy applies to career and volunteer members of Halifax Regional Fire & Emergency.

POLICY: 

  • In January of each year, it will be the responsibility of each member to update his/her Personal Information Form (FD-022). 
  • This information will be entered into the FDM (Fire Department Management) System for reference by appropriate staff. 
  • The forms will be kept in the member’s personnel file in Administration and emergency contact information will be on file for use during emergency situations. 
  • The information on these forms will remain private and confidential and is for emergency use by appropriate staff only. 

NOTE: This form does not replace the Employee Status Change Form which shall also be filled out by all career members for payroll purposes. (See Policy P-014).

RELATED POLICIES/ OPERATING GUIDELINES:

  • P-014 Employee Status Change Form
  • P-801 volunteer fire fighter support positions

POLICY REVIEW:

This policy shall be reviewed when/if there are changes/amendments to the information necessary for the personnel information forms.