P-014 Employee Status Change Form

Date of Issue:  1997/09/03
Revision Date:  1999/09/30

Forms Required:  
Employee Status Change Form

PURPOSE: 

To ensure members, career and volunteer personnel, who will receive a honorarium that the information in the Human Resources Information System with respect to Payroll is up to date.

OBJECTIVE:

This policy ensures that information regarding Payroll, utilizing the Human Resources Information System, will be up to date for career and volunteer members of Halifax Regional Fire & Emergency. 

SCOPE:

This policy applies to all career and volunteer members of Halifax Fire & Emergency. 

POLICY:    

 The Employee Status Change Form shall be filled out anytime there is a change in:

  • Personal Information: Members shall fill out this form with their name and employee number (if available) and only those changes that have occurred such as: name, address, marital status, mailing address, phone number, contact in case of emergency. If phone number is unlisted, please be sure to circle YES.

 

  • Banking Information: Members who are changing their banking information must attach a Void Cheque or Savings Account Number from the Bank in order to have this request processed.

 

  • New Hires, Promotions, Retirements, Terminations, Other:                                                                                                                                                 Manager / Platoon Chief / Fire Chief / Team Leader Administration shall fill out an Employee Status Change form. The form shall then be forwarded to the Chief Director or designate for final approval.

 

  • Upon final approval the Employee Status Change form shall be returned to HRIS Support Staff for payroll processing.


RELATED POLICIES/ OPERATING GUIDELINES:

  • P-018 Personal info forms
  • P-046 Honorarium Program- Volunteers

POLICY REVIEW:

This policy shall be reviewed when/if there are changes/amendments to the employee status change form.